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Job Title: Experienced Executive /Legal Assistant (FASHION INDUSTRY) ( ID: A9416 )
Career Category: Administrative, In-house, Legal, Legal Assistant
Posted Date: 2015-02-10
Location: Montreal, Quebec
Do you have significant experience providing support to senior executives or lawyers in a company or professional services environment? Are you looking for a change that will re-ignite your passion for business and provide you with an opportunity to work in a dynamic environment? Then this is the job for you!

Our client, a reputable company in the Fashion industry is seeking an Executive / Legal Assistant to provide general executive support and complex administrative duties to the management and legal teams.

Your Responsibilities Will Include:

• Providing full administrative support to top level executives
• Interfacing with various departments and acting as liaison to Executive team
• Attending and taking minutes in all departments and in various meetings as needed
• Coordinating management and department meetings and presentations across various departments including finance, marketing, production, design and e-commerce
• Coordinating logistical matters for meetings (including: site/room reservations, snacks/beverages, supplies and equipment)
• Preparation of materials for meetings, and appointments including agendas and reports;
• Reviewing internal policies and communications in English and French;
• Preparing legal documents, maintaining files and conducting research to support legal department;
• Translating correspondence/documents as required

Clerical Duties:

• Advanced administrative duties such as: handling telephone calls, scheduling appointments, booking travel and other administrative duties;
• Managing calendars; sending and receiving e-mails and performing follow-up;
• Maintaining and organizing filing system;
• Handling all correspondence in an efficient professional manner;
• Corresponding with external service providers, bank representatives, notaries, brokers, business partners, and government reps;
• Coordinating travel (scheduling and all associated arrangements);
• All other administrative tasks, as required.


Required Skills:

• Post secondary Education and University degree preferred
• Experience supporting executive level management
• At least 4 years experience in a company, law firm or professional services setting
• Exceptional interpersonal skills, oral and written communication skills, and a highly professional attitude and discretion
• Superior customer service skills
• High degree of efficiency in time management and demonstrated ability to prioritize and meet deadlines
• Team orientation and ability to work under pressure and to multi-task
• Detail-oriented, methodological and disciplined
• Strong problem solving abilities
• Legal experience preferred
• Knowledge of retail/fashion industry is an asset
• Must have excellent Microsoft office skills including: Microsoft word, PowerPoint, and Excel
• Bilingualism (English/French) is required

If you are interested in this exciting opportunity and possess the aforementioned skills and experience, please submit your resume online. Only those with the required experience will be contacted. Thank you.



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