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Job Title: Experienced Executive / Legal Assistant (Family Office - Financial Services Industry) ( ID: A7023 )
Career Category: Banking, Financial Services, In-house, Investment, Law Clerk, Legal Assistant
Posted Date: 2015-04-10
Location: Toronto
Do you have significant experience providing support to senior executives or lawyers in a company or professional services environment? Are you looking for a change that will re-ignite your passion for business and provide you with an opportunity to work in a hands-on and collegial environment? Then this is the job for you!
Our client, a reputable Family Office is seeking an Executive / Legal Assistant to join its team in Toronto. This dual-function role is responsible for the office administrative duties in addition to basic legal, banking and accounts payable functions.

• Provide full administrative support to President, including managing schedule, arranging appointments and conference calls, preparing documents and materials for meetings, sending and receiving emails and managing correspondence, and booking travel
• Greeting visitors and answering main office phone
• Arrange for meetings (room bookings, food/beverage, communication, preparation of materials)
• Keep paper files and online documents properly organized
• Preparing legal documents and corporate filings
• Prepare and coordinate direct banking activities, including deposits and bill payments; Reconcile vendor statements; Maintain accounts payable filing system and prepare cheques
• Open, scan, and distribute office mail; Handling “paperless” mail and bills; Arrange for and receive courier deliveries; Managing office and kitchen supplies
• Other administrative, legal and accounting duties, as requested by management team


Skills and Experience Required
• At least 5 years’ experience in a professional services (legal or accounting) firm is required
• Excellent Microsoft Office skills including Word, Excel, and PowerPoint
• Some bookkeeping experience would be helpful, including an understanding of basic accounting concepts; Experience with Quicken and Quickbooks accounting software would be an asset
• Exceptionally well-organized and detail-oriented
• A high degree of professionalism
• Able to work independently while also enjoying being part of a team
• Develops strong relationships with external service providers
• Excellent oral and written communication skills
• A strong team player able to contribute effectively in a small collegial setting
• Understands the importance of ‘pitching in’ and that no job is too small
• Strong problem-solving abilities
• Ability to work under pressure and to multi-task
• Strong client service orientation
• A positive, can-do attitude
• A strong desire to grow and learn – always seeking opportunities to be more effective and further contribute to the organization

If you are interested in this exciting opportunity and possess the aforementioned skills and experience, please submit your resume online. Only those with the required experience will be contacted. Thank you.

Judy Kremer
National Manager
(866) 227-1444 x 225



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