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Canada's National Recruitment Firm Placing Top Legal Talent in Corporate Counsel, Quasi-Legal, Private Practice, and Executive Roles for 20 Years

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Job Title: Executive Assistant/Personal Assistant NEW ( ID: C9128 )
Career Category: Legal Assistant
Posted Date: 2021-07-13
Location: Montreal
Description:  
Our client, a well-established and forward-thinking company in Montreal, is looking to add an Executive Assistant with a minimum of 5 years of strong and pertinent experience to support the CEO. This is an exciting opportunity for a highly motivated individual who is looking to grow within a role and who enjoys working both autonomously and within a team setting. This job offers both remote and in-office work.

Responsibilities:


• Read emails, newspaper/magazine articles over the phone or in person as applicable and take dictation, transcribe, and send out correspondence – with or without Dictaphone (daily);
• Open files, file documents in a timely manner and maintain the filing system for easy accessibility;
• Organize schedule/meetings/appointments/dining reservations/coordinate with chauffeur daily/corporate travel on company jet/car reservations;
• Handle incoming and outgoing telephone calls;
• Print and sort emails (daily);
• Receive, sort, distribute the post and prepare evening “mail bags”;
• Summarize articles;
• Translate articles/emails/reports from French into English (with or without Google translator);
• Internet research or phone inquiries on various subjects/people/money/managers; and
• Fulfill administrative tasks, including but not limited to filing, typing, copying, binding, scanning, etc.

Requirements:

The ideal candidate will:

• Have a minimum of 5 years of pertinent experience in a comparable role;
• A legal background will be considered an asset;
• Have strong organizational skills and attention to detail;
• Have superior time management skills and the ability to prioritize tasks and multitask with minimal supervision;
• Have strong interpersonal and communication skills and an ability to build trust and work in a collaborative manner within a team setting;
• Have strong English skills (oral and written) and a working knowledge of French (oral and written); and
• Have advanced proficiency in Word, Power Point, Excel and Outlook.

This is an excellent opportunity for a professional and efficient Executive Assistant to join a dynamic and innovative company.

If this describes you, and you are interested in this excellent opportunity, then please send us your details. We thank all applicants. Only those with the required expertise will be contacted.

        

 

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